Job Description

Job Description

A successful distributor are looking to hire an Executive Administrative Assistant. This individual will support the CEO.

• Executive Support: Manage and maintain complex calendars, coordinate meetings, and handle logistics for travel arrangements, conferences, and events.
• Communication Management: Act as a liaison between the executive and internal/external stakeholders; manage and draft correspondence, presentations, and reports.
• Project Coordination: Assist with tracking key projects and initiatives, ensuring timely follow-ups and deliverables.
• Document Management: Prepare, proofread, and edit sensitive documents with the utmost attention to detail.
• Meeting Preparation: Coordinate agendas, take accurate meeting minutes, and ensure action items are followed up and completed.
• Confidentiality: Handle confidential and sensitive information with integrity and discretion at all times.
• Office Operations: Support office management tasks as needed, including vendor coordination, supply management, and special administrative projects.
• Bachelor’s degree in Business Administration, Communications, or related field; advanced degree or certifications (e.g., CAP, PMP) a plus.
• 5+ years of experience in an executive assistant or senior administrative support role, preferably in a fast-paced, high-growth environment.
• Proven track record of managing multiple priorities with precision and grace under pressure.
• Exceptional attention to detail and accuracy in all tasks.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Outstanding written and verbal communication skills.
• Ability to anticipate needs, think critically, and offer solutions proactively.
• Strong interpersonal skills and the ability to build trusted relationships at all levels of the organization.

Preferred Attributes

• Experience working with C-level executives.
• Familiarity with executive-level reporting tools and software.
• High degree of emotional intelligence, adaptability, and resilience.
• Demonstrated ability to handle changing priorities in a dynamic environment.

Qualified Candidates Need Only Apply

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