Our client, a major Japanese Asset Management firm, is looking for a Benefit and Payroll Administrator in NY.
Position Summary:
This position is coordinating daily operations of group benefit programs and assisting payroll team with US/global payroll processing.
Essential Duties/Function:
- Assist in the preparation for annual Open Enrollment and ensure all enrollment elections are properly processed in a timely manner.
- Conduct benefit orientations for on/off boarding expatriate staff.
- Assist Human Resources in the coordination and implementation of benefits programs.
- Update benefit and payroll systems to ensure all related payments, deductions, and/or changes are properly captured.
- Complete all related transactions and calculate accruals for employee benefits.
- Assist a payroll manager with employee inquiries regarding payroll, accounting and benefits matters, administer and track leaves of absence, and update ADP System with employee time off requests.
- Support payroll manager with plan vendors, the affiliate and third-party administrators; coordinate transfer of data to external contacts for services, premiums, and plan administration; document and maintain administrative procedures for assigned benefit processes.
- Assist benefit audit activities and records to ensure they are updated.
- Prepare payroll calculations and processing for local and expatriate employees; coordinate information to ensure all related payments, deductions, and/or changes are properly captured. Prepare GL entries.
- Assist individual tax filings for expatriate staff with payroll managers; collect required information, process and track tax payments.
- Support expatriates/overseas support teams/vendors regarding Global Mobility payroll.
- Conduct reconciliations on AMEX transactions using the Concur system and provide required reports to team in a timely manner; collect receipts through the system, review submitted requests according to our policy, identify/correct errors through collaboration with the team, follow up with relevant parties as needed and meet deadlines.
- Assist the Sr. Staff Accountant with accounting matters, as requested.
- Language support for documents and emails exchanged in Japanese
- Evaluate and document procedures to improve efficiency and suggest improvements.
- Ad-hoc requests, as assigned.
Experience/Qualifications:
- Associates and/or Bachelors Degree in Human Resources, Accounting, Finance, Business or related field required.
- 2 + years experience in US and global payroll (Gross-up) payroll.
- Understanding benefits and accounting, is a plus.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required. Working knowledge of ADP, MS
- Dynamics and Concur is preferred.
- Business level proficiency in English and Japanese is required.
- Excellent communication and interpersonal skills; ability to compose correspondence.
- Highly organized with strong attention to details. The ability to adapt to change in a business environment is also critical.
Ability to report on-site to the NYC office from Monday to Thursday is required
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